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VAPE ERP · E-LIQUID MANUFACTURERS, BRANDS AND WHOLESALERS

An ERP for the vape industry,
from e-liquid production to the shop.

Odoo is a management system (ERP) suited to e-liquid manufacturers, brands and wholesalers: batch production with traceability, bills of materials and recipes, labels, sales to shops on a B2B portal, sales agents, online sales, EU VAT (OSS) and several companies, in a single database. Skillreso, an Odoo integrator since 2015, sets it up for professionals in the industry.

Talk about my business →Try Odoo online

Certified Odoo partner since 2015 · 50+ projects delivered

THE VAPE INDUSTRY IN ODOO

A specific trade,
often run on scattered tools.

Making and distributing e-liquids means handling batch production, hundreds of references (flavours, strengths, bottle sizes), labels that change by product and market, and several sales channels: specialist shops, distributors, sales agents, online sales. Many companies in the industry juggle a spreadsheet for recipes, a till system, an online shop and an accounting tool.

Odoo brings all of this into a single database. Each recipe becomes a bill of materials, each production run a manufacturing order traced by lot, and every order, whether from a shop, an agent or the website, reserves the stock you actually produced. We start from standard Odoo, then add only what is missing: OCA manufacturing modules (Odoo Community Association) or Skillreso modules maintained with every version.

Industry-specific rules (labelling information, product notifications, distance selling) remain your regulatory obligations and those of your advisers. Odoo helps you keep them up to date and find them again: documents attached to each reference, lots traced from supplier to customer, full history.

WHAT WE SET UP

From recipe to delivery,
one tool to run it all.

  • 01

    Recipes, bills of materials and prototypes

    Each recipe is a bill of materials: bases, flavourings, bottles, labels, boxes. New recipes under test are handled as prototypes, then move to series production without re-entering anything. When a finished product calls for semi-finished goods, OCA manufacturing modules link parent and child manufacturing orders.
    OCA
  • 02

    Batch production and traceability

    Raw materials and finished products tracked by lot, with expiry dates if needed. If there is an issue with a batch, you know in a few clicks which shops and customers received it.
  • 03

    Labels generated from Odoo

    Labels use the information from the product record and the lot (reference, volume, lot number, date), at the right stage of production. Your mandatory information is entered once, then reused everywhere.
  • 04

    Cost price per reference

    Materials consumed, bottling, time spent: Odoo calculates the real cost of each reference produced, so you can set prices per channel (shops, distributors, online sales) with full knowledge.
  • 05

    Several companies and EU VAT

    A production company and a distribution company? Sales and purchases between them are automatic in a single database. Distance sales across Europe are handled with the OSS scheme (VAT One-Stop Shop), to be validated with your accountant.

FROM PRODUCTION TO SALES

Your retail customers,
agents and website, connected.

An order from a shop, a sales agent or the website arrives in Odoo, reserves stock, triggers production when needed, then delivery and invoicing.

B2B portal for shops

Shops and distributors order online at their own prices, with their discounts and payment terms. Your sales agents enter orders in the field, in the same database.
Discover Odoo by Skillreso →

Connected online sales

Odoo shop, Shopify, WooCommerce or PrestaShop: orders, customers and stock synchronised with Odoo. The stock shown online is the stock you actually produce.
See the Shopify connector →

Odoo manufacturing

Multi-level bills of materials, manufacturing orders, lots, labels, prototypes: our dedicated page covers manufacturing in Odoo across all industries.
Odoo for manufacturing →

Your project budget

Apps, users, data import, development: our simulator gives a first estimate of the cost of an Odoo project, licences and hosting included.
Estimate my project →

OUR METHOD

Four steps,
without stopping production.

  1. Mapping your business

    Recipes, references, production stages, lots, labels, sales channels: we describe your business as it runs today.

  2. Configuration and modules

    Standard Odoo first, then OCA or Skillreso modules only where they are useful.

  3. Data import and real tests

    References, recipes, customers and stock imported, then complete production runs and orders tested with your teams.

  4. Go-live and follow-up

    Supported go-live, training for each team, then changes at the pace of your business.

IN THE FIELD

Hands-on experience
in the industry.

Manufacturer in the industry

For several years we have supported a manufacturer in the industry, from production to online sales: recipes and bills of materials, lots, labels, sales to businesses and consumers. Case study coming soon.

  • Manufacturing
  • Lots
  • Labels
  • B2B
  • E-commerce
See our client references →

FREQUENTLY ASKED QUESTIONS

The questions we are asked
before getting started.

Another question? We reply within 48 hours.

Write to us
Is Odoo suitable for an e-liquid manufacturer?
Yes. Odoo handles recipes as bills of materials, manufacturing orders, lot traceability, labels, cost price and sales across several channels. Properly configured, and completed with OCA manufacturing modules if needed, it suits e-liquid production with many references.
Can each e-liquid batch be traced to the customer?
Yes. Raw materials and finished products are tracked by lot, with expiry dates if needed. Odoo finds in a few clicks which shops or customers received a given lot, useful for a withdrawal or recall.
Can shops order online at their own prices?
Yes. The B2B portal shows each shop or distributor its own prices, discounts and terms. Sales agents can also enter orders in the field: everything lands in the same database as production and stock.
Does Odoo handle VAT on online sales within the EU?
Yes. Odoo applies the VAT rate of the customer’s country and prepares the One-Stop Shop (OSS) return for distance sales in Europe. The setup should be validated with your accountant, and distance-selling rules specific to vaping products must be checked country by country.
Can a production company and a distribution company be managed together?
Yes. Odoo manages several companies in a single database, with automatic inter-company sales and purchases and separate accounting for each company. Each team only sees what concerns it.
How much does an Odoo project cost for a vape business?
It depends on the number of users, the apps and the development needed. Our simulator gives a first estimate in a few clicks; we then refine it during a free 30-minute audit.

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Let's talk about
your business.

A 30-minute call to understand how you produce and sell, and see what Odoo can run for you.
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